WOMEN FORUM CLUB HANDBALL – HEART OF THE GAME

Women Forum Club Handball eV (WFCH)  is a Non-Profit-Organization (NPO), representing the interests of their members vis-à-vis  European Handball Federation (EHF), International Handball Federation (IHF), European Commission (EC) and others.

In order to organize the work of WFCH,   European Handball Top women clubs agreed upon the following:

1. Rules of Procedure (RoP)

 1.0  Introduction

The RoP regulate the work of the various agents of WFCH.

1.1 The General Assembly

1.2 The WFCH Board

1.3 The WFCH Executive Board

1.4 The Committee Members

1.5 The Treasurer and the Comptroller

1.6 The WFCH Managing Director

1.1 The General Assembly

The WFCH General Assembly (GA) is the highest body of WFCH. The GA meets at least once per year

The GA decides upon the guidelines of the policy of European Top Women Clubs.

The following clubs are eligible to become members of WFCH:

  • Top 16 Championsleague clubs, participating in the group phase
  • Top 16  EHF Cup Clubs
  • Top 16 Cup Winners Cup Clubs
  • Top 16 Challenge Cup Clubs

+  all National Champions

1.2 The WFCH Board

The GA will elect a board. The board will consist out of 5 persons. Every board member will have a deputy.

The board leads the policy of European Top Handball clubs according to the guidelines, determined by WFCH.

1.3 The WFCH Executive Board

The President and the two Vice-Presidents are the political representatives of WFCH.

1.4 Committee Members

WFCH will elect club representatives into the bodies of EHF, IHF and others.

The GA may elect WFCH representatives for special tasks.

The GA may advise the FCH Board to determine WFCH representatives for special tasks.

1.5 The Treasurer and the Comptroller

The Treasurer sets up the budget for the NPO and controls the financial transactions of the Managing Director throughout the financial period.

The Comptroller shall inspect whether or not the utilisation of the budget corresponds to the provisions of the statutes and whether or not the accounting for the NPO has been done properly.

1.6 The WFCH Managing Director

The Managing Director shall execute the WFCH board resolutions and represent WFCH as advised by the GA/board.

The Managing Director shall not be a club member.

The Managing Director has the responsibility to convoke and organize the GA according to the ‘Rules of Procedure’ and produce the meeting minutes.

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The WFCH elections will be organized according to the provisions of the following

2. ‘Election Order’.

2.0 Introduction

This ‘Election order’ has been set up by WOMEN FORUM CLUB HANDBALL eV (WFCH) to govern the conduct of elections.

The Election order may not be altered from the time nominations open until the result of the election is officially declared.

2.0 Introduction

2.1 The Election Supervisor

2.2 Rules for nomination of WFCH office holders

2.3 Eligibility to vote

2.4 Voting rights

2.5 Election Period

2.6 Call for nominations/Notice of election

2.7 Submission of nominations board members

2.8 Submission of nominations Committee members

2.9 Election procedure

2.10 Secret voting/Ballot papers

2.11 Counting the votes

2.12 Formality of ballot papers

2.15 Disputes

2.14 Destruction of ballot papers

2.13 Declaring the results

2.1 The Election Supervisor

The Election Supervisor must be appointed by the outgoing board to oversee the conduct of the election. The Election Supervisor must be confirmed by the WFCH General Assembly (GA).

The GA has the right to nominate any other natural person as Election Supervisor.

The Election Supervisor must not be a candidate at the election. The Election Supervisor may, in writing delegate any powers or responsibilities to any person or organisation other than a candidate.

The WFCH Managing Director may act as Election Supervisor.

2.2 Rules for nomination of WFCH office holders

All members may nominate a natural person for election. The candidate must be a board member or CEO of the club.

All candidates for an office in WFCH – except the board members and the deputy board members – may be nominated during the GA.

Board members and deputy board members have to be nominated according to point 2.7 of this Election Order.

Every club may propose one candidate as board member/deputy board member of WFCH.

The GA will elect WFCH board members according to the ‘EHF European Cup Nation Ranking’ as follows (current status (Dec 2017) in brackets):

The clubs from the nation ranked 1st (HUN) in the ‘EHF European Cup Nation Ranking’ will have one board representative. (plus deputy)

The clubs from the nation ranked 2nd (DEN) in the ‘EHF European Cup Nation Ranking’ will have one board representative. (plus deputy)

The clubs from the nations ranked 3 – 8 (RUS, ROU, NOR, GER, FRA) in the ‘EHF European Cup Nation Ranking’ will have two board representatives. (plus two deputies)

The clubs from the nation ranked 9 – 40 (MKD, MNE, SWE, POL, SLO, TUR, CRO, ESP, AUT, NED, UKR … ) in the ‘EHF European Cup Nation Ranking’ will have one board representative.  (plus deputy)

Candidates have to confirm their willingness to become elected. Every candidate has the right to present himself to the GA. The time for this presentation may be limited by the Election Supervisor.

Candidates need a sufficient knowledge of English language.

Candidates do not have to be present to become elected.

2.3 Eligibility to vote

Ordinary active members will be eligible to vote if

  • the club representative is physically present and
  • the representative present is nominated by the club via e-mail to (office@forumclubhandball.com) latest the day before the meeting and
  • the club has stated that the club representative is a member of the club board
  • the club has paid all WFCH fees (if there are any)
  • the club is not under suspension

The Election Supervisor must prepare a list of members eligible to vote at the election.

Ordinary active members of WFCH are:

  • the top 16 clubs of the current and the previous Championsleague season
  • the top 32 clubs of the current and the previous EHF-Cup season
  • the top 16 clubs of the current and the previous Challenge-Cup season
  • last years National Champions  and the leading club in the National Championship on 1st April in the season of the election

It is not possible to delegate the vote to a third person (or club).

2.4 Voting rights

The ordinary active members of WFCH have different numbers of voting rights according to their sportive success as follows (taking in account the better result of current and previous season):

3 votes: Top 16 Championsleague clubs

2 votes: Top 32 EHF Cup Clubs

1 vote:   Top 16 Challenge Cup Clubs

1 vote:   All National Champions

Passive members have no voting rights.

2.5 Election Period

The election period usually (see: Casual vacancies) will be two years. The first election period finishes with the last WFCH meeting of the season 2015/16.

Further elections will take place at the end of the season in even years.

All retiring office bearers are eligible for re-election.

2.6 Call for nominations/Notice of election

The Election Supervisor must notify members of the election of the board members and call for nominations at least 4 weeks before election.

Nominations close 2 weeks before the election.

The call for nominations must state:

  • which positions are vacant
  • the eligibility criteria for members wishing to stand
  • details of how nominations may be lodged
  • the date and time for the opening and closing of nominations and
  • details of how and when polling is to be conducted

The notice of election and call for nominations must be communicated to eligible members by displaying the notice on the WFCH website.

2.7 Submission of nominations board members

Nominations to the post of a board or deputy board member must:

  • be submitted to the elections supervisor two weeks prior to the GA at the latest;
  • be submitted by e-mail to office@forumclubhandball.com
  • submitted by the club president and contain the statement that the proposed candidate is board member of the club;
  • indicate the position of the candidate in the club
  • contain the consent of the candidate
  • be submitted during the period when nominations may be lodged.

Where The Election Supervisor determines that a nomination submitted during the nominations period is not valid the Election Supervisor must make a reasonable attempt to contact the candidate as soon as practicable and inform him/her that the nomination is not valid; and if the nomination may be corrected to make it valid, inform the candidate that he/she may remedy the nomination and resubmit it to the Election Supervisor prior to the close of nominations.

Nominations may be withdrawn any time up until the close of nominations.

Nominations should not be made public until after the time of declaration. The time and place of declaration should be published on the WFCH website.

After the time of declaration, the Election Supervisor should publish the nominations on the WFCH website.

If the number of candidates nominated for any position is less than the number required to be elected, any unfilled position is to be considered a casual vacancy, and must be filled during the next GA.

If the number of candidates nominated is greater than the number required to be elected, the Election Supervisor must conduct an election.

All nominations, valid and invalid, must be kept by the Election Supervisor in a secure place until the poll is declared.

2.8 Submission of nominations Committee members

All candidates for an office in WFCH – except the board members and the deputy board members – may be nominated during the GA.

Any ordinary member is eligible to nominate Committee members.

2.9 Election

An election can be executed if the GA has been convoked according to WFCH statutes and at least 25 votes are present.

The elections are organized in the following order:

  1. Election Supervisor (1)
  2. Tellers (3)
  3. Board members (5)
  4. Deputy board members (5)
  5. President (1)
  6. Vice-Presidents (2)
  7. Committee members
  8. Treasurer (1)
  9. Comptroller (1)
  10. (Auditor – if necessary)

The President, the two Vice-Presidents and the Treasurer have to be board members.

The Election Supervisor may change the order of elections for good reason.

The Election Supervisor must ensure that procedures are in place to:

  • limit each eligible voter to voting no more than once and
  • ensure that the way in which any voter marks his/her ballot paper is not revealed, either when that member votes or at any later stage

The Election Supervisor may decide that a voting is executed by show of hands.

The Election Supervisor must decide that a voting is executed as a secret voting, if requested by at least 10% of the eligible votes.

2.10 Secret voting/Ballot papers

The Election Supervisor must arrange for preparation of the ballot papers.

The ballot paper must be initialled by the election supervisor.

2.11 Counting the votes

The Election Supervisor must ensure that the ballot boxes are opened in front of the tellers.

The Election Supervisor must, as soon as practicable after the close of polling, arrange for the counting of votes to commence.

The votes are to be counted in accordance with the number of voting rights.

No candidate may attend the counting of votes for the election he or she is contesting or for any other election conducted at the same time. The Election Supervisor may admit other members of WFCH to attend the counting of votes at his/her discretion.

The Election Supervisor must determine whether or not each vote is valid in accordance with these regulations.

Votes may be recounted at the discretion of the Election Supervisor.

The process of counting votes to elect one person is as follows:

Sort all ballot papers for each candidate informal and count the total number of votes in each category.

Calculate the absolute majority, by adding the total of all formal votes, divide by two, add one and disregard any remainder, as shown in this formula:

Number of votes +1
              2

If any candidate has received an absolute majority, that candidate is elected.

If no candidate has received an absolute majority, the candidate who has received the fewest number of votes is excluded.

Where at any time it becomes necessary to exclude a candidate, and two or more candidates standing lowest on the poll have the same number of votes, exclude that candidate who had fewer votes at the last count at which they were unequal. If there are no counts at which those candidates had unequal votes, then the Election Supervisor should determine by lot the candidate to be excluded.

The process of excluding candidates continues until one candidate has received an absolute majority.

If no candidate has received an absolute majority, the election process will be repeated during the next WFCH GA.

The according position will be vacant in the meantime. In case of necessity the board may appoint a preliminary representative.

The process of counting votes to elect more than one person is as follows:

Every member fills out a ballot paper with the requested number of candidates. Every candidate receives votes according to paragraph ‘Number of Votes’.

The candidates with the majority of votes are elected.

In case of equal number of votes a second ballot is executed among the concerned candidates. In case of equal number of votes in the second ballot, a third ballot is executed among the concerned candidates. In case of equal number of votes in the third ballot, then the Election Supervisor should determine by lot the candidate to be excluded.

2.12 Formality of ballot papers

A ballot paper is informal if:

  • it is not authenticated by the initials of the Election Supervisor or by a security device authorised by the Election Supervisor; or
  • it has no vote/name indicated on it.

A vote will be counted if the voting intention of the elector is clear.

2.13 Declaring the results

At the conclusion of the election the Election Supervisor must prepare a report that details:

  • the results of the election
  • the number of votes received by each candidate and
  • any other relevant information that may assist WFCH

The Election Supervisor shall submit the report to the members during the GA.

2.14 Destruction of ballot papers

Election papers will be destroyed as soon as practicable after the expiration of the dispute period applying after the result of the election was declared.

2.15 Disputes

Any candidate may dispute the results of the election in writing, setting out the details of the dispute, within one week.

Disputes are to be considered by the Election Supervisor of WFCH. The Election Supervisor shall consider any application disputing an election result and shall

  • declare the election void and order that a fresh election must be held or
  • declare that a person who has been declared elected was not elected and declare that a person who has not been elected was elected or
  • declare that the original election result is confirmed.

2.15 Casual vacancies

Any casual vacancy is to be filled with a by-election held in accordance with these rules during the next GA. The new representative is elected until the next electoral GA.

Version 4.5.2014

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